Effective Date: January 8, 2025
1. Introduction Welcome to First-Rate Integrated HR Services (“we,” “our,” or “us”). We are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit our website www.integratedhr.co.ke (“Website”) in compliance with the General Data Protection Regulation (GDPR) and the Kenya Data Protection Act, 2019.
2. Data Controller The data controller responsible for your personal data is:
- First-Rate Integrated HR Services
- Website: www.integratedhr.co.ke
- Email: [email protected]
3. Data We Collect We may collect and process the following personal data:
- Identity Data: E.g Full name, job title, company name, ID number.
- Professional information: (CVs, qualifications, employment history).
- Recruitment data: (interview notes, assessments, references)
- Contact Data: Email address, phone number, physical address.
- Technical Data: IP address, cookies, browser type, and version, operating system.
- Usage Data: Information about how you use our website and services.
- Other Data: Any other information you voluntarily provide through forms, emails, or interactions.
4. How We Use Your Data We process your personal data for the following purposes:
- To provide our HR consultancy services.
- Screen and recruit candidates
- Facilitate job placements
- Conduct background and reference checks
- Respond to inquiries submitted through our website
- To send updates, newsletters, or marketing communications (with your consent).
- To improve our website and services.
- To comply with legal obligations.
5. Legal Basis for Processing We process your personal data under the following legal bases:
- Your consent.
- Performance of a contract.
- Compliance with legal obligations.
- Legitimate interests.
6. Data Sharing: We may share your data with:
- Service providers assisting us in delivering our services.
- Client organizations.
- Verification and assessment providers
- Technology service providers
- Government or regulatory authorities where required by law
- All third parties are required to handle your data securely and lawfully.
7. Data Retention We retain your data only as long as necessary to fulfill the purposes outlined in this policy or as required by law.
8. Your Rights Under GDPR, you have the following rights:
- Right to access your data.
- Right to rectify inaccurate or incomplete data.
- Right to erasure (“right to be forgotten”).
- Right to restrict processing.
- Right to data portability.
- Right to object to processing.
- Right to withdraw consent.
To exercise these rights, contact us at [email protected].
9. Data Security We implement technical and organizational measures to ensure the security of your personal data against unauthorized access, loss, or destruction.
10. Cookies We use cookies to enhance your browsing experience. For more details, please see our Cookie Policy.
11. Third-Party Links Our website may contain links to third-party sites. We are not responsible for their privacy practices.
12. Changes to This Privacy Policy We may update this policy occasionally. The latest version will always be available on our website.
13. Contact Us For questions or concerns about this Privacy Policy, contact us at: Email: [email protected]
By using our website, you consent to the terms of this Privacy Policy.
Last updated: January 8, 2025
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